Community Foundation seeking Administrative Officer
The Mt. Pleasant Area Community Foundation (MPACF) is seeking a highly organized and service-minded Administrative Officer to support the daily operations of the Foundation. This role provides administrative, bookkeeping/accounting, and clerical support while serving as a welcoming point of contact for community members, donors, grantees, and visitors. The Administrative Officer plays a key role in helping the Foundation advance its mission and strategic priorities, including the growth of endowed funds, effective grantmaking, leadership in community issues, and donor engagement.
Primary Responsibilities
1. Administrative
Prepare and distribute Board and Committee meeting materials; take accurate meeting minutes.
Coordinate event logistics (RSVPs, materials, set-up, clean-up).
Manage Hersee House meeting room scheduling for external organizations.
Assist the Donor Services Officer with donor/fund representative correspondence and bulk mailings.
Support the Program Officer with grantmaking and scholarship processes (record keeping, applicant status updates, agreement forms).
Train and schedule volunteer reception ambassadors; guide student interns.
2. Bookkeeping/Accounting
Maintain donor and gift records in the database (e.g., CommunitySuite).
Prepare and make bank deposits; manage payment of invoices with CEO/COO approval.
Enter financial information, monitor bank accounts, and generate financial reports.
Coordinate with an external accountant to close monthly and annual records; prepare materials for annual audit.
3. Clerical
Greet office visitors and callers courteously, direct inquiries appropriately.
Handle incoming/outgoing mail; maintain filing systems in accordance with Foundation policies.
Monitor office supply levels and maintain office equipment.
Maintain a professional, organized workspace.
Required Qualifications
• Education & Technical Skills
High school diploma or equivalent required; post-secondary education or relevant certification preferred.
Proficiency in Microsoft Office and basic accounting/bookkeeping software (e.g., QuickBooks or similar).
• Administrative & Organizational Skills
Demonstrated ability to multi-task, prioritize tasks, and meet deadlines.
Excellent attention to detail and accuracy in record keeping.
• Communication & Interpersonal Skills
Strong written and verbal communication; ability to interact with a diverse range of constituents.
Collaborative mindset; capable of working effectively as part of a small team.
• Professionalism & Confidentiality
Commitment to maintaining confidentiality when handling donor, financial, and grant-related information.
Positive attitude, flexibility, and a willingness to learn.
Wage range: $20-$23 an hour, commensurate with experience. Benefits include paid time off, health care, group life insurance, and retirement options.
The Foundation: Mt. Pleasant Area Community Foundation (MPACF) serves as a focal point for philanthropy in Isabella County, Michigan. The mission of MPACF is to enhance the quality of life for all citizens of Isabella County, now and for generations to come, by attracting and holding permanent endowed funds from a wide range of donors, addressing needs through grantmaking, and providing leadership on key community issues.
How to Apply: Please email Liz Conway, CEO/COO at lconway@mpacf.org with “Administrative Officer” in the subject line. Include 1) a resume, 2) a cover letter addressing relevant experience and why you are interested in this position, and 3) a list of three references. No hard copy submissions, please. For best consideration please apply before January 9, 2026.
The position will remain open until filled. The Foundation reserves the right to close the recruitment process once a sufficient applicant pool has been identified.
MPACF is an equal-opportunity employer.
